BY-LAWS OF HURON BEACH CIVIC ASSOCIATION
A Not for Profit Corporation
1.1 NAME. The name of the corporation is the Huron Beach Civic Association.
1.2 LOCATION. The area covered and served by the corporation shall be all of the property northward from the Ocqueoc River to the Cheboygan County line between U.S. 23 and Lake Huron, and all property immediately adjacent to and west of U.S. 23 with the same boundaries.
1.3 INCORPORATION. This corporation was granted a Charter on April 3, 1966, Act 32719310000. No rule shall be adopted nor any action taken contrary to the provisions of the Articles of Incorporation or to the general laws of the State of Michigan.
l.4 NONPROFIT OPERATION. The purpose for which this corporation is formed is for the general welfare of the community and not for profit.
l.5 No director of the corporation shall have any title to or interest in the corporation property or earnings in their individual or private capacity and no part of the net earnings of the corporation shall inure to the benefit of any director, officer, or individual.
2.1 PURPOSE. This corporation is formed for civic, charitable and benevolent purposes. specifically to promote, study, protect, plan, foster, encourage and sponsor activities that benefit and improve the environmental and residential characteristics of the Huron Beach area located in Bearinger and Ocqueoc Townships located within Presque Isle County. Further, to promote sociability and friendship within the membership in order to foster an active membership interest in the Huron Beach area's civic progress.
3.1 LIMITATIONS. The corporation shall be non-commercial, non-sectarian and non-partisan.
3.2 No commercial enterprise and no candidate for public office shall be endorsed by the corporation.
3.3 Neither the name of the corporation nor the names of the officers in their official corporate capacities shall be used in connection with commercial enterprises or with any partisan interests, or for any purpose other than regular work of the corporation.
4.1 MEMBERSHIP. Any owner of property, improved or unimproved, in the Huron Beach area as described in Article 1 may become a member of the Association upon the payment of dues as set out in Article V.
4.2 In case of joint ownership of property, only two co-owners shall be entitled to vote in general meetings.
4.3 ASSOCIATE MEMBERS. An Associate member is defined as one who does not reside or own property within the geographic area described as Huron Beach, but who has demonstrated an interest in the Huron Beach Civic Association. Such members may not vote or hold office, but are entitled to serve on committees and rent the Community Hall at the membership rate. Dues for associate membership will be $15 per year.
5.1 DUES. The annual dues shall be determined by the membership at a regular meeting, upon recommendation of the Board of Directors and shall be payable on a calendar year basis.
5.2 Any persons whose dues are current shall be entitled to vote or hold office in the Association.
5.3 Dues will be payable during the months January through May 15. Any member whose dues remain unpaid after May 15 shall be posted as “dues delinquent” and shall be ineligible to participate in or vote at any regular meeting or to hold office in the Association until such time as current dues are paid. Further, the Association treasurer shall, at a minimum, prepare a list of eligible voters twice a year in preparation for the two required annual meetings. The spring list will be based on those members whose dues are current as of May 15, and the fall list will be based on those members whose dues are current as of August 15.
5.4 There shall be no refund of dues for any cause.
5.5 ASSESSMENTS. Should special assessments become necessary, they may be levied at any regular meeting by a majority vote of members present, providing that a 30-day prior notice of such a vote has been given to the members.
6-1 REGULAR MEETINGS. The Association shall meet twice each year on the Saturday before Memorial Day and the Saturday before Labor Day, at a time and place determined by the Board of Directors.
6-2 ANNUAL MEETINGS. The fall meeting shall be considered the Annual Meeting at which officers and board members are elected by a majority vote of members present.
6-3 SPECIAL MEETINGS. Special meetings of the Association may be called as deemed necessary by the Board or any four members thereof, or by ten percent ( 10% ) of the total current membership. The purpose of the special meeting shall be stated in the announcement of the meeting.
6-4 NOTIFICATION. All members of the Association shall be notified at least 30 days in advance of regular or special meetings.
6-5 QUORUM. At least 35 members must be present at any general meeting to constitute a quorum, or 10% of the total membership.
7-1 OFFICERS. There shall be a president, vice-president, secretary and treasurer, each elected for a one year term. They shall fulfill the functions specified in Article V111.
7-2 DIRECTORS. There shall be no more than seven or less than five directors-at-large, each serving a two year term, and so selected as to have the terms of two or three directors expiring one year an three or four the next year.
7-3 BOARD OF DIRECTORS. The officers and directors-at-large, together with the immediate past president shall constitute the Board of Directors. This board may select as consultants persons of special expertise who may meet with the board but have no vote
7-4 BOARD MEETINGS. The Board shall meet in May and August in preparation for the general membership meeting, and at such other times as deemed necessary.
7-5 COMPENSATION. All officers, directors and consultants shall serve without compensation, except the president, secretary and treasurer, who shall be paid an honorarium as recommended by the Board and voted on by the Association. Such compensation, once agreed upon, shall be considered in force until changed by a vote of the Association.
7-6 VACANCIES. When a Board position is vacated for whatever reason, the remaining Board shall appoint a temporary replacement as soon as possible to fill the vacancy. The person shall serve only until the next general meeting at which a vote of the general membership shall take place for a permanent replacement. Any board member failing to attend three consecutive meetings is subject to removal from office. Any elected board member may be removed by a two-thirds vote of the voting members at any general meeting, provided that the member(s) seeking such removal shall submit their just cause reasons in writing to the board at least thirty days prior to the next general meeting.
7.7 LIABILITY AND INDEMNIFICATION. The corporation shall indemnify each of its directors and officers, and each person who hereafter becomes a director and/or officer of the corporation, and each person shall be entitled to such indemnification without further action on his or her part, against all expense, liability and loss, arising in any manner by reason of the fact that such person is or was a director and/or officer of the corporation, or by reason of any act of such person, or omissions of such person to act, as a director and/or officer of the corporation, to the fullest extent permitted by any present or future law.
ARTICLE VIII DUTIES OF OFFICERS
8-1 PRESIDENT. The President shall preside at all meetings of the Association and Board of Directors, appoint committees, serve ex-officio on all committees and call special meetings as may be necessary. He/she shall have all power usually associated with this office, but shall exercise this power under direction of the Board of Directors.
8-2 VICE-PRESIDENT. The vice-president shall perform the duties of the president in case of his/her absence, disability or disqualification.
8-3 SECRETARY. The secretary shall keep an accurate record of the procedures of the Association and the Board of Directors, take care of all correspondence on behalf of the Association, and keep an accurate record of current members.
8-4 TREASURER. The treasurer shall keep account of all funds received and expended by the Association, and shall make disbursements only upon approval of the Board of Directors. The Board of Directors may, at its discretion, pre-authorize disbursements for postage or special events. The treasurer shall be bonded in an amount determined by the Board of Directors, and the Association shall pay for the bond. A current record of paid-up members shall be maintained.
8-5 BOARD OF DIRECTORS. The Board of Directors, as specified in article V11, 7-3, shall determine the policy of the Association, acting within the purpose as stated in these by-laws.
8-6 QUORUM. A combination of any two officers and any three directors-at-large shall constitute a quorum for a Board of Directors meeting.
ARTICLE IX COMMITTEES
9.1 COMMITTEES. The president shall appoint, at the spring meeting, an auditing and a nominating committee.
9.2 NOMINATIONS. The nominating committee shall report at the fall meeting.
9.3 AUDITING.. The auditing committee shall examine the financial records of the Association and report at the fall meeting.
9-4 SPECIAL COMMITTEES. Special committees shall be appointed as needed.
ARTICLE X RECORDS
10-1 RECORDS. All records and property of the Association shall be turned over to new officers within three weeks of their election. These articles may be amended by two-thirds vote of the members at any regular meeting, providing a written notice of the proposed change be given to all members at least 30 days in advance.
ARTICLE XI PARLIAMENTARY PROCEDURE
11-1 All proceedings of the Association shall be carried out in accordance with Roberts Rules of Order. In order to facilitate important actions, the rules may be temporarily set aside by a two-thirds vote of the members present at any regular meeting, but not at a special meeting.
ARTICLE XII LIQUIDATION OR DISSOLUTION
12-1 DISSOLUTION. In the event of liquidation or dissolution of the corporation, whether voluntary or involuntary, no person shall be entitled to any distribution or division of its proceeds, and the balance of all money, and other property received by the corporation, from any source after the payment of all debts and obligations of the corporation, the assets of said corporation shall be distributed for one or more exempt purposes within the meaning of section 501c(3) of the Internal Revenue Code, or corresponding section of
any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
12-2 INTENT. It is the intent of this Association, that any and all assets remaining after such dissolution be distributed to Ocqueoc and Bearinger Townships, specifically to benefit their fire department.
These by-laws are a revision of the by-laws dated May 31, 1969, and adopted May 26, 1990, after a preliminary reading on September 2, 1989. The by-laws were revised May 26, 1990 and adopted February, 1992.
Revised by-laws of the Huron Beach Civic Association Liber 431, pg. 115 were proposed July 30, 2002 and adopted August 31, 2002.
Revised by-laws were proposed August 28, 2008 and voted on May 23, 2009 to eliminate Absentee Ballots.
Revised by-laws to change Article V1 6-5, V11 7-5 and V111, 8.6 were proposed May 24, 2013 and voted on August 31, 2013. There was not a quorum present.
Changes to Article V1 6-5, V11 7-5 and V111 8-6 were approved at the Spring Meeting of the general membership on May 24, 2014.
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